Senior Associate, VIP Events

Job Description:

• Manage the portfolio of hospitality assets as well as assist with the planning and delivery of VIP events
• Plan, deliver and execute on VIP events with the support of Key Account Managers
• Serve as a liaison between VIP team, various departments and suppliers while effectively communicating event needs
• Conduct research to find best fit venues, entertainment providers and accommodations
• Create post event summaries with details of areas of success and improvement
• Maintenance of the VIP event requests board for efficiency and effectiveness of VIP event planning
• Support procurement processes for VIP programs
• Develop and maintain relationships with premium vendors and suppliers
• Track and monitor VIP hospitality budgets
• Prepare regular budget reports and forecasts for VIP
• Negotiate contracts and pricing with vendors
• Maintain detailed records of purchase orders, invoices, and payment schedules for audit readiness

Requirements:

• Minimum 2 years of experience in high end event planning preferred
• Excellent verbal and written communication skills
• Confident and people focused personality
• Ability to work well with other departments to ensure events are carried out successfully
• Excellent analytical skills and experience with Excel
• Working knowledge of Asana, Splash, Salesforce and SharePoint is a plus
• Strives to meet targets and deadlines
• Excellent organizational and planning skills
• Ability to work on one or more events at a time
• Intuitive / Problem Solver. Able to adapt in certain situations. Someone who is proactive and willing to test ideas, constantly looking for ways to enhance and stay ahead of the competition
• Willing and able to work non-traditional business hours
• Travel for this role is expected to be around 30%, weekdays and weekends

Benefits:

• health plans that include programs for fertility and family planning
• mental health support
• fitness benefits
• generous paid time off (PTO & sick leave)
• annual bonus and long-term incentive opportunities
• 401k with up to a 5% match
• commuter benefits
• pet insurance